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Home > TFEA Calendar > 2018 TFEA Annual Conference & Trade Show > 2018 Trade Show / Exhibitor Information

2018 Trade Show / Exhibitor Information

25th ANNIVERSARY TFEA ANNUAL CONFERENCE TRADE SHOW

As an exhibitor, you are welcome to participate in the Trade Show and all other conference activities, including:
  • Networking Opportunities
  • Marketing Awards Luncheon
  • Silent Auction
  • General and Breakout Sessions
  • Saturday Night Entertainment & Live Auction
  • Sunday Business Meeting and Closing Keynote
  • Professional Awards Luncheon
  • Conference Kick-Off Party
  • Pre-Conference Professional Development Seminar (requires additional fee)
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SCHEDULE:

The Trade Show will be held at the McAllen Convention Center.
Set-Up Friday, July 13 7:00am-11:00am
Trade Show Friday, July 13 3:00pm-4:30pm
Saturday, July 14 9:45am-11:15am
Tear Down Saturday, July 14 11:30am-1:30pm
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SHIPPING:

Storage space is limited. Packages can be shipped to TFEA's McAllen Convention Center, 700 Convention Center Boulevard
McAllen, Texas 78501 at. Shipping is at the Exhibitor's expense.
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HOTEL RESERVATIONS:

Three host hotels are listed on the 2018 General Conference Information page. The group rates vary depending on the hotel. All three are located on the Convention Center property.
The cut-off dates for accepting reservations into these room blocks also vary.

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EXHIBITOR FACT SHEET:

You may prepare a one-sided, black/white print-ready 8.5" x 11" information/promotion sheet about your product or service. It will be reproduced and included in the conference delegate programs. Clean, laser-quality output at 100 line screen and round dot-pattern photograph halftones are recommended for best reproduction. Send materials to P.O. Box 52478, McAllen, TX, 78505, or email.

TFEA will not be held responsible for reproduction quality of materials that do not meet specifications.

Color inserts will be allowed if the exhibitor supplies 300 copies that are three-hole punched. Additional sheets may be added for $50 per one-sided 8.5" x 11" sheet. All materials must be in the TFEA office Friday, July 3, 2018 by 5:00 PM CST. Late materials are NOT guaranteed for inclusion.

DEADLINES: Exhibitor Fact Sheets must be received by 5:00 PM CST on Tuesday, July 3, 2018.
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BOOTH DESCRIPTION:

All booths are 8’ deep and 10’ wide. Booths will have 8’ tall flameproof background drapes and 3’ tall dividers. A 7” X 44” booth identification sign consisting of two lines of copy will be provided. Also provided and included in the cost of the booth will be a 8’ draped table, wastebasket and two chairs per booth.

Each booth rental ($500 member rate/$650 non-member rate) includes one full conference registration, which entitles one person to attend conference educational sessions, meals and receptions. Additional full conference registrations can be purchased for $199 per person/member rate or $499 per person/non-member rate.
Booth Cancellation Policy: Cancellations must be received no later than 5:00 PM on each deadline date to qualify.

Full Refund if received by Friday, June 12, 2018 by 5:00 PM CST.
50% Refund if received by Friday, June 30, 2018 by 5:00 PM CST.
No Refund after Tuesday, July 3, 2018 by 5:00 PM CST.
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INSURANCE

Each exhibitor is required to furnish a certificate of insurance to TFEA. Coverage must be for General Liability with limits no less than $1,000,000 per Occurrence. Must be received by July 3, 2018.
All insurance must be on an occurrence policy form and must include Texas Association of Festivals and Events as an additional insured.
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Exhibitor Service Kit

After you submit your trade show booth order form, TFEA will send you any additional Exhibitor Service Information needed, as well as other set-up instructions to help you pre-plan for the Trade Show.
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2018 Trade Show Booth Order Form

*Please note: Once you submit this form (button on bottom left of page), you will receive a copy of your submission to the email you entered below, under "Primary Contact."

Exhibitor Information

This is what your booth sign will read.
Previous Vendor

Primary Contact

(This person will receive the full conference registration.)

Additional Attendee Information

2018 Conference Registration - Additional Member Attendee(s)
$199.00
If you are not a member and would like to register more than one attendee, please contact Kay Wolf to learn about the benefits of becoming a member.

Please separate names and emails with commas.

Booth Information

Member - 2018 8'x10' Trade Show Booth
$500.00
Non-Member - 2018 8'x10' Trade Show Booth
$650.00

Electricity

2018 Booth Electricity
5 amp/120 volts of electricity
$75.00

Add-Ons

2018 Additional Fact Sheet(s)
$50.00
2018 Pre-Trade Show Attendee List
$25.00

Kick-Off Party

2018 - Additional Guest - Kick Off Party Ticket
$25.00

Optional Pre-Conference Professional Development

2018 Pre-Conference Texas Event Management Institute
Includes lunch on Thursday.
25th Anniversary Special Registration Rate.
$125.00
2018 Pre-Conference Texas Event Management Institute - Non-Member
Includes lunch on Thursday.
$250.00

Important Notes:
Once you submit this form, a copy of your submission will be sent to the primary contact's email address entered above.

Cancellation:
Full Refund if received by Monday, June 12, 2018 by 5:00 PM CST.
50% Refund if received by Wednesday, June 30, 2018 by 5:00 PM CST.
No Refund after Tuesday, July 3, 2018 by 5:00 PM CST.

LIABILITY STATEMENT:
EXHIBITOR AGREES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS TEXAS FESTIVALS AND EVENTS ASSOCIATION AND THE HOST HOTEL, ITS OWNERS OR MANAGERS, OFFICERS, OR DIRECTORS, AGENTS, EMPLOYEES, SUBSIDIARIES AND AFFILIATES, FROM ANY DAMAGE OR EXPENSE ARISING FROM OR OUT OF OR BY REASON OF ANY ACCIDENT OR BODILY INJURY OR OTHER OCCURRENCE TO ANY PERSON OR PERSONS, INCLUDING THE EXHIBITOR, ITS AGENTS, EMPLOYEES, AND BUSINESS INVITEES WHICH ARISES FROM OR OUT OF THE EXHIBITOR’S OCCUPANCY AND USE OF THE EXHIBITION PREMISES, THE HOTEL OR ANY PART THEREOF. EXHIBITOR SHALL BE FULLY RESPONSIBLE TO PAY FOR ANY AND ALL DAMAGES TO PROPERTY OWNED BY HOST HOTEL, ITS OWNERS OR MANAGERS WHICH RESULTS FROM ANY ACT OR OMISSION OF THE EXHIBITOR.
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