2026 Trade Show / Exhibitor Information

The TFEA Annual Convention and Trade Show registration opens on July 1, 2026.

Showcase your products and services to the professionals who create Texas' most celebrated festivals, fairs, and community events. The TFEA Exhibit Hall at the Annual Convention is a premier opportunity to connect with event decision-makers actively seeking innovative ideas, trusted partners, and new resources.

Because many of our exhibitors return year after year, only a limited number of new exhibitor spaces become available. We encourage interested companies to apply early for the best selection of booth locations and maximum exposure. Don't miss your opportunity to introduce your business to the people shaping events across Texas.

Why Exhibit?

Position your organization in front of the professionals who plan Texas' festivals, fairs, and special events. As an exhibitor, you'll have the opportunity to:

Increase awareness of your brand among key event decision-makers
Introduce new products, services, and innovative solutions
Build meaningful relationships with current and prospective clients
Generate qualified leads and expand your customer base
Strengthen your presence in the Texas events industry
Showcase your expertise and stand out from the competition
Connect face-to-face with professionals representing more than 4,000 events across Texas each year

"As a vendor and industry partner, the Saffire team loves working with TFEA! Their conferences provide a great opportunity to meet and network with so many different event professionals throughout the entire state. It's a wonderful community, sharing knowledge and resources, and we've always found immense value in spending our marketing efforts with this organization."
Jessica Bybee-Dziedzic, Saffire

What's Included?

More Than a Trade Show

Your exhibitor registration includes one (1) full conference registration, giving you the opportunity to engage with attendees throughout the conference—not just during exhibit hours. Build relationships, exchange ideas, and connect with event professionals by participating in conference activities, including:

Conference Kick-Off Party (Sunday)
Networking Events
Marketing Awards Luncheon
Professional Awards Luncheon
General Sessions & Educational Breakout Sessions
Silent & Live Auction
Tuesday Evening Dinner, Entertainment & Live Auction
Hospitality Suite sponsored by Dfest®
Wednesday Business Meeting & Closing Keynote

Optional Pre-Conference Education

Expand your learning by attending the Pre-Conference Texas Event Management Institute (TEMI) and Professional Development Seminar, available for an additional registration fee.

Designed for Exhibitor Success
Our conference schedule includes dedicated exhibit time and networking opportunities that encourage meaningful interaction between attendees and exhibitors.

Conference Bag Insert Opportunity

Attendee bags are distributed to all conference attendees at registration, providing exhibitors with an additional opportunity to introduce their company before attendees even enter the Trade Show.

Extend your reach beyond the Exhibit Hall by placing one full-color, professionally printed promotional piece in each conference attendee bag. This is a great way to reinforce your brand, promote a special offer, or drive traffic to your booth.

Guidelines

One (1) professionally printed, full-color insert per exhibitor
Exhibitors must provide 300 copies
Materials must be received by Friday, October 23, 2026, at 5:00 p.m. (CT)
Materials received after the deadline cannot be guaranteed for inclusion in attendee bags

Shipping Address

Texas Festivals & Events Association
P.O. Box 170153
Arlington, TX 76003

Deadline:
**Friday, October 23, 2026, by 5:00 p.m. (CST)**

Hotel Information:

DOUBLETREE BY HILTON HOTEL
6505 N Interstate 35, Austin, Texas, 78752-4346
512-454-3737

→ CLICK HERE TO BOOK YOUR ROOM!

Special TFEA Room Rates as low as $212/night
The room block closes at 11:59 pm on October 16, 2026.

All room reservations must be made prior to October 16th to receive the discounted conference rate.

Insurance Requirements

To participate in the TFEA Trade Show, all exhibitors must provide a Certificate of Insurance meeting the following requirements:

Commercial General Liability coverage with limits of at least $1,000,000 per occurrence
Coverage must be written on an occurrence policy form
The Texas Festivals & Events Association (TFEA) must be listed as an Additional Insured
Certificates of Insurance must be received by Friday, October 23, 2026

Failure to provide the required Certificate of Insurance by the deadline may result in your inability to exhibit at the conference.

Exhibitor Service Kit

Once your booth registration and payment have been received, TFEA will provide an Exhibitor Service Kit containing everything you need to prepare for the conference.

Your Exhibitor Service Kit will include important information such as:

Move-in and move-out instructions
Shipping and receiving details
Booth setup information
Hotel and venue guidelines
Important deadlines
Conference logistics and exhibitor resources

Our goal is to make your conference experience as seamless and successful as possible, and we'll be with you every step of the way.