2025 Trade Show / Exhibitor Information

2025 TFEA ANNUAL CONFERENCE TRADE SHOW

TFEA’s 2025 Annual Conference and Trade Show will take place November 9 - 12, 2025 at the DoubleTree by Hilton Hotel, Austin. It will provide unmatched educational, peer-to-peer networking, and business opportunities to over 300 event planners, producers, suppliers, and sponsors who will be in attendance. Conference attendees represent a broad range of organizations including Cities, Chambers of Commerce, Convention and Visitor Centers, Parks and Recreation, non-profit organizations, event production companies, and associations. The group of 300 conference delegates plan a combined more than 4,000 events per year that include millions of attendees.

"As a vendor and industry partner, the Saffire team loves working with TFEA! Their conferences provide a great opportunity to meet and network with so many different event professionals throughout the entire state. It's a wonderful community, sharing knowledge and resources, and we've always found immense value in spending our marketing efforts with this organization."
Jessica Bybee-Dziedzic, Saffire

What's Included?

One (1) 8' x 10' booth at the TFEA Trade Show
- Booths are 8' deep x 10' wide and include 8' tall flameproof background drapes and 3' tall dividers, (1) six-foot draped banquet table and two chairs.
(1) Convention registration, including access to all conference educational sessions, networking functions, and meals.
Organization name, logo, and hyperlink on TFEA website as an exhibitor
Promotional item placed in attendee gift bags (must be provided by the Exhibitor, quantity 300)

Additional Exhibitor Information

Exhibitor Insurance Requirements: Each exhibitor is required to furnish a certificate of insurance to TFEA. Coverage must be for General Liability with limits no less than $1,000,000 per Occurrence. Must be received by October 24, 2025.
All insurance must be on an occurrence policy form and must include Texas Association of Festivals and Events as an additional insured.
After you submit your trade show booth registration and payment, TFEA will send you any additional Exhibitor Service Information needed, as well as other set-up instructions to help you pre-plan for the Trade Show.
Booth Cancellation Policy: Full Refund if received by Monday, September 29, 2025 by 5:00pm CST. 50% Refund if received by Friday, October 24, 2025 by 5:00pm CST. No Refunds after Friday, October 24, 2025.

Why Exhibit?

Create awareness of your name and brand
Introduce new products and services
Create positive public relations
Make sales
Develop a mailing list
Counteract competition
Be highly visible to your target audience

Schedule:

Set-Up	Sun, Nov. 9	8:00am-3:00pm
Trade Show	Mon, Nov. 10	1:30pm-3:30pm
	Tue, Nov. 11	10:00am-12:00pm
Tear Down	Tue, Nov. 11	12:00pm-2:30pm

Times are subject to change.

Shipping:

The DoubleTree Austin will receive and store boxes within in 1 week prior to the event start date.

To ship packages to the Hotel please complete the shipping form and notify the Hotel prior to shipment.

Interested in supporting TFEA as a sponsor this year?

Click here to view the 2025 Conference Sponsorship Prospectus.

Registration

Each booth rental includes one full conference registration, which entitles one person to attend conference educational sessions, meals and receptions. Additional full conference registrations can be purchased as well.

Click Here for Regular Conference Registration

Current TFEA Members

Early Bird Registration until Sept. 5, 2025

$750 for the exhibit booth with one attendee
$350 per person for each additional attendee

Registration between Sept. 6 - Oct. 22, 2025

$850 for the exhibit booth with one attendee

$400 per person for additional attendees.

Late Registration after Oct. 23, 2025

$950 for the exhibit booth with one attendee

$500 per person for additional attendees.

Prospective TFEA Members

Early Bird Registration until Sept. 5, 2025
$950 for the exhibit booth with one attendee
$550 per person for each additional attendee

Registration between Sept. 6 - Oct. 22, 2025

$1,050 for the exhibit booth with one attendees

$600 per person for additional attendees

Late Registration after Oct. 23, 2025

$1,150 for the exhibit booth with one attendees

$700 per person for additional attendees

Introducing FASTER & EASIER Conference Registration!
It's as easy as 1, 2, 3!

1) Add items to your cart.

2) Complete your purchase including your Organization Name as you want it to appear on your group's badges.

3) On the Order Confirmation Screen, add the names of your attendees as you'd like them to appear on their Conference Badge.

Trade Show Booth & Conference Registration

Trade Show Booth 8x10

Includes one (1) conference registration.

Member - Early Bird $750.00 Includes one (1) conference registration.

Member - Late $950.00 Includes one (1) conference registration.

Member - Regular $850.00 Includes one (1) conference registration.

Non-Member - Early Bird $950.00 Includes one (1) conference registration.

Non-Member - Late $1,150.00 Includes one (1) conference registration.

Non-Member - Regular $1,050.00 Includes one (1) conference registration.

Register Now

2025 Conference Only Registration

Nov 09 - Nov 12, 2025

Member - Early Bird $350.00

Member - Late $500.00

Member - Regular $400.00

Non-Member - Early Bird $550.00

Non-Member - Late $700.00

Non-Member - Regular $600.00

Register Now

2025 Booth Electricity

$125.00

Add to Order

Conference Guest Add Ons

2025 - Additional Guest - Welcome Reception Ticket

Nov 09, 2025

$100.00

Add to Order

2025 Individual Monday Lunch Ticket

Nov 10, 2025

Professional Awards Luncheon

$75.00

Add to Order

2025 Individual Tuesday Lunch Ticket

Nov 11, 2025

Kaliff Best in Texas Marketing Awards Presentation

$75.00

Add to Order

2025 Individual Tuesday Dinner Ticket

Nov 11, 2025

Includes entertainment and live auction.

$150.00

Add to Order